Billing Entity Quick Reference Guide: Adding, Editing, and Deleting Facilities

1. Adding a New Billing Entity

To add a new billing entity, first navigate to Master, then Billing Entity Master. Enter the NPI in the Search NPI box and click Search. Review the information in the popup window. Next, click Select to automatically populate the information in the appropriate fields. Fill out the remaining required fields, including Tax ID, Place of Service, choosing 65 for End Stage Renal Disease Treatment Facility, and Facility Specialty, entering ESRD. For best practice, fill out the non-required CBSA Code, which is needed for the PPS calculation to work.

2. Editing and Deleting Facilities

To continue, fill out the Medicaid Provider Number and Medicare Provider Number. Note that you should only fill out the Pay to Name if it differs from the Facility Name. If the Pay to Name is too similar to the Facility Name, this will cause a rejection in Waystar. Click Save. To edit a facility, go to Master, then Facility Master. Click the Facility Name on the table at the bottom of the screen, make your changes, and click Update. To delete a facility, note that facilities can only be deleted if they have not been associated with a Billing Entity, patient, or claim. If they have been associated with something, mark them as inactive. Go to Master, then Facility Master. Click the Facility Name on the table at the bottom of the screen, and click Delete.